Neutral Moon Studio Yoga Teacher Rental Agreement Terms

This agreement between the undersigned company (hereafter “COMPANY”) and the undersigned client, (hereafter “CLIENT” or "TEACHER") governs the assignment (hereafter “STUDIO” “SERVICES(S)” “RESERVATIONS” “SUBSCRIPTION MEMBERSHIP” or “EVENT(S)”) described in the accompanying event contract, and along with these Terms and Conditions, constitutes the entire agreement between the parties concerning that assignment.

ENTIRE AGREEMENT: This agreement contains the entire understanding between the COMPANY and the CLIENT. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all parties. In the event that any part of this agreement is found to be invalid or unenforceable, the remainder of this agreement shall remain valid and enforceable. Any agreement to waive one or more provisions of this agreement or any failure by one or both parties to enforce a provision of this agreement shall not constitute a waiver of any other portion or provision of this agreement. All correspondence in regard to this agreement will be done by the COMPANY with the CLIENT(S) via one or both of the aforementioned CLIENT email addresses only. The COMPANY declines any request to discuss this agreement via text message.

CERTIFICATION AND INSURANCE REQUIREMENTS: Teacher must hold a valid yoga certification (minimum RYT-200 or equivalent). A copy must be submitted before teaching. Teacher must submit a current Certificate of Insurance (COI) listing: Neutral Moon Studio, 141 Mangum Street SW Suite 300, Atlanta, GA 30313; Liability coverage minimum: $1,000,000 per occurrence.

TEACHER RESPONSIBILITY: Teacher is solely responsible for the safety, supervision, and well-being of their students while in the studio.

APPROVED USE OF STUDIO SPACE: Studio may be used for: yoga classes, meditation, breathwork, somatic practices, sound baths, wellness circles, recorded flows (with restrictions), small creative content sessions

MAXIMUM CLASS SIZE: Teacher agrees not to exceed 16 students (yoga class) or 30 people (wellness event) unless written approval is given.

RESPECT FOR SPACE AND ENERGY: Neutral Moon Studio is a cozy wellness sanctuary. Teacher agrees to maintain calm noise levels, soft transitions, and studio-appropriate conduct.

PROPS AND EQUIPMENT: Studio provides: blocks, straps, mats, blankets, sweat towels, lavender oil-infused towels. All props must be used with care and returned neatly after class.

DAMAGE POLICY: Teacher is responsible for any damaged equipment caused during their rental period.

FILMING AND CONTENT POLICY: Teacher may film short clips for personal or class promotion before , during or after class.

STUDENT CONSENT: Teacher is required to request student consent for filming during class.

BRANDING USE: Teacher’s content may not imply employment or partnership with Neutral Moon Studio. Tagging is welcomed but not required.

STUDIO OPENING AND CLOSING RESPONSIBILITIES: Teacher agrees to: Arrive early to prepare the space (30 minutes prior to class start time), Manage lighting + audio, Maintain safe temperatures, Return thermostat to 72°, Clean + reset all used props, Ensure all candles/tea lights are off, Turn off speaker + lights, Lock the studio securely upon exit

PAYMENT: Rental fees must be paid in full at booking.

RESCHEDULING AND CANCELLATION: 48-hour notice is required to avoid losing your rental credit. Your session will be credited because reservation once booked are non-refundable. Credits must be used within 90 days.

LIABILITY AND WAIVER: Teacher holds full responsibility for their students. By renting the studio, Teacher agrees to indemnify and hold Neutral Moon Studio harmless from any and all claims, injuries, or incidents arising from their sessions.

RETAINER FEES: A retainer payment is due at the time of booking.

CANCELLATION OF RESERVATION (FORCE MAJEURE): The COMPANY is under no obligation to refund any monies received, balance payment included, due to the aforementioned EVENT being postponed due to reasons including but not limited to weather, injury, illness, death in the family, act of God, act of terrorism, government mandated orders, building closures by building owner/management, or any other cause beyond the control of either the CLIENT or COMPANY.

SUBSCRIPTION MEMBERSHIP CANCELLATION: Once received, retainer payments are non-refundable. CLIENTS may cancel a SUBSCRIPTION MEMBERSHIP anytime after the second month with a 30-day notice via email to hello@neutralmoon.com.

SUBSCRIPTION MEMBERSHIP PAYMENTS & LATE FEES: A retainer payment is due to begin monthly SUBSCRIPTION MEMBERSHIP. SUBSCRIPTION MEMBERSHIPS are charged automatically via Squarespace/Acuity payment system once every 30 days to the credit/debit card on file. Failure to receive CLIENT'S payment on time will result in an automatic cancellation of SUBSCRIPTION MEMBERSHIP and any reservations that have been made prior to receiving the corresponding payment.

PARKING: Clients and guests may park in the designated parking lot associated with the 'Koncept House' property building or anywhere where it is legal to park. Clients and guests are strictly prohibited from parking in any parking lot or space associated with surrounding buildings or where any ‘Private Property’ or ‘No Parking’ signs are posted.

BOOKING: Once a reservation is booked, full refunds are only available within the first 24 hours. No full refunds are available after 24 hours. Reservations may only be re-scheduled ONE TIME under the same retainer payment. Additional requests will be treated as cancellations. No re-scheduling/cancellation requests or refunds will be approved if the CLIENT's reservation has already begun.

STUDIO RESERVATIONS: Clients and guests may access the studio at the start time listed on their reservation and must exit the studio by the end time listed on their reservation. Clients may not attempt to access the studio prior to their contracted start time without prior approval and/or early access fee if applicable.

SECURITY DEPOSIT: A $100 security deposit may be required for studio reservations. The security deposit will be returned to the credit card on file once it has been determined that there is no damage or theft of items belonging to the studio at the end of the CLIENT's reservation.

SECURITY CAMERA AND SURVEILLANCE: The COMPANY reserves the right to install a security camera in the STUDIO to record all activities inside the STUDIO 24 hours a day. Video footage will be viewed upon discovery of damaged or stolen items owned by the COMPANY.

CLEANLINESS AND DAMAGE: In case of damage reported by a COMPANY representative or footage from the installed security camera immediately after the CLIENT has exited the studio, the COMPANY reserves the right to charge the reservation credit card on file for the full $100 security deposit. Failure to leave the studio the way that you found it, or if any stains are found on the couch, rug, furniture, etc after you leave, will incur an additional cleaning fee of $100. Damage to anything in the studio will result in an automatic charge to the CLIENT’s credit card on file for the original value of the damaged item when purchased.

THEFT: In case of theft reported by a COMPANY representative or footage from the installed security camera immediately after the CLIENT has exited the studio, a police report will be filed.

LATE DEPARTURES: Failure to exit the studio at the scheduled end time without making an official request to a Studio Manager via email (hello@neutralmoon.com) or text to COMPANY phone number 323-405-4114 for approval will incur a fee of $100 per every 30-minute block the CLIENT enters past the original end time. Interfering with another guest’s reservation start time due to late departure will incur an additional fee of $100 on top of the late departure fee. Arrival and departure times are monitored by security camera.

STUDIO ENTRY AND EXIT: Failure to return the studio key to the lockbox and/or lock the studio properly at the end of the reservation will result in a $100 fine.

VENUE AND LOCATION LIMITATIONS: The COMPANY is limited by the rules and guidelines of the location(s) and building management. The CLIENT agrees to accept the technical results of their imposition on the COMPANY. Negotiation with the officials for moderation of guidelines is the CLIENT’s responsibility; the COMPANY will offer technical recommendations only. Animals and pets are not allowed in the location/STUDIO known as 'Neutral Moon Studio' or the location/building known as 'The Koncept House'.

SAFETY AND CONDUCT: The COMPANY reserves the right to terminate coverage and ask the CLIENT to leave the location of the EVENT(S) if the COMPANY experiences inappropriate, threatening, hostile or offensive behavior from any person(s) at the EVENT(S); or in the event that the safety of the COMPANY is in question.